The least expensive product options might satisfy all requirements and expectations the day it’s delivered and installed and it probably will look nice.
But will it sufficiently stand the "test of time" and use? Example: After six or eight months of use does it develops a slight "wiggle" or is the finishing starting to wear off in some spots? Is there some drawer slide issues? These are three examples of how a low cost solution can start to leave you in a lurch, becoming potentially unusable before the expected end of its useful life.
Technological developments and changes in end-use needs -potential storage, more electrical circuits, communication cables, etc., are also factors that can reduce the life cycle of the furniture assets or require upgrades or reconfigurations. Furniture of lower grade levels often cannot be modified, requiring end-users to start from scratch when changes in need happens.
Example: Furniture of a cheaper grade, in an effort to reduce costs, might be constructed from materials that are more susceptible to wear and tear. It makes no sense to purchase furniture that costs half as much if it lasts half as long as the alternate.
A long and productive life of your office furniture is crucial– the operational budgets that fund upgrades, replacements, repairs tend to be lean at best. Dollars might not be readily available to pay for modifications, or repair to office furniture.
BIG PROBLEM, if you encounter large, unplanned operational expenses. This can end up consuming cash that would be otherwise set aside for capital expenditure, possibly affecting both the size and availability of future capital budgets.